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Finance Department

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City Hall Annex
206 E. Cook Street
Santa Maria, Ca 93454 

MISSION STATEMENT

 

To provide the highest level of service to the residents, City Council and other City departments, within the adopted budget, and to provide accurate and timely financial information, quality customer service in utility billing, and fiscally sound cash management.

2023-24 Goals and Objectives

 

  1. Finalize selection for new Enterprise Resource Planning (ERP) system and award contract to selected vendor, in the multi-year process to update this backbone software, and in alignment with Smart City, Safe City.

                                         

  2. In preparation for the Enterprise Resource Planning (ERP) system, review City-wide payroll processes, timekeeping and payroll system setup. (note: review of each department is interpreting/using procedures).

     

  3. Develop ERP implementation plan within the Finance Department including identification of additional staffing, project location and training needs.

                                                     

  4. In preparation for the Enterprise Resource Planning (ERP) system, evaluate the Chart of Accounts, vendors list, and other system data. Begin documenting workflows needed for the project mapping.

     

  5. Finalize and implement the updated Fixed Asset policy to include capitalization thresholds, acquisition, disposal and surplus procedures, as well as best practices.

     

  6. Finalize and implement Purchasing Guidelines including Procurement Credit Card Policy and Procedures to align with industry best practices, to streamline automation, promote efficient transaction processing and meet auditing standards.

     

  7. Utilizing the utility billing website and print marketing, provide outreach to customers to increase recurring payments of utility billing customers by an additional 5 percent over 2022-23 levels.

     

  8. Identify efficiencies in Utility Billing that can be leveraged by the upcoming ERP implementation, and begin clean up of historical data in preparation for mapping to new system.

     

  9. Implement the update to Tyler Cashiering and ensure that the credit card functionality is fully compatible with cashiering software.

     

  10. Research the feasibility of going paperless for Business License Applications and Renewal Notices, including digital signatures. (note: not in the ERP)

 

Finance Department Organizational Chart