Shortcut to this webpage is  www.cityofsantamaria.org/bids

We appreciate your interest in doing business with the City of Santa Maria. City staff strives to contract in an open, competitive and fair manner, to secure maximum value for public funds.

Competitive bids are not subject to negotiations. Awards are made to the lowest responsible bidder meeting specifications.

Please read all bid and proposal forms carefully. Notices inviting bidders are project-specific. The City explicitly explains each detail required to meet minimum specifications. Please be sure you can comply with all the requirements before bidding. If the material is unclear or other complications arise, contact the City as soon as possible; do not wait until the date of the bid opening.

Contractors are advised that the competitive nature of their bids could be affected if their submissions do not include all addenda (if applicable). It is the contractor's responsibility to carefully and frequently review all solicitations and any addenda to which they may respond. 

Register to Receive Announcements and Submit Bids to the City of Santa Maria

The Department of Public Works is now conducting all of its bid and proposal solicitations online through PlanetBids™. This does not apply to other City Departments.

Businesses should register now for the commodities they are interested in bidding on or selling, or as an emergency vendor.  The City is only accepting electronic bids (bid bonds to continue to be mailed to the City). The initial bidders’ list will be developed from registered vendors.

The public can access and view active bids by clicking this link.  In order to view the bidding documents, you must be registered with PlanetBids. Once a bid is closed, all bidding documents are locked and are not viewable via PlanetBids.

Follow the Steps Below to register as a Vendor:

1. Click here
2. Click on “Vendor Registration”
3. Complete the form by navigating through the different tabs and submit.

Registration is free.  Once registered, you are able to begin using the full benefits of the system and maintain your profile at any time by revisiting the same site above.  

The City will still advertise in local newspapers and in related construction trade journals and newsletters.   The City uses the online service PlanetBids™ to provide up-to-date information on City bid projects. This information includes plan holder lists, point of contact, and bid results.

Requests For Proposals

It is the responsibility of the proposer to contact the Project Manager to be added to the List of Proposers.

Upon bid award, all bid documents will be available for examination in accordance with the State of California Public Disclosure Laws.

April 19, 2024: RFP for Construction Quality Assurance Services for Santa Maria Regional Landfill Cell 1 Phase II Liner Extension Project
December 1, 2023: RFP For Investment Advisory Services
January 5, 2024: Addendum 1 to RFP for Investment Advisory Services
December 1, 2023: RFP For Independent Auditing Services
January 31, 2024: Addendum 1 to RFP for Investment Auditing Services
July 31, 2023: RFP for Leisure Needs and Public Art Five-Year Master Plan

August 4, 2023: Addendum 1 to RFP for Space Needs Assessment and Facility Planning Services
June 27, 2023: RFP for Space Needs Assessment and Facility Planning Services
April 17, 2023: RFP for Park Restroom Daily Janitorial Service and Light Custodial Maintenance

March 31, 2023: Addendum No. 1 to RFP for PW Asset Data Collection
March 21, 2023: RFP for PW Asset Data Collection
March 3, 2023: Addendum No. 1 to RFP for On-Call Environmental Planning and Permitting Services
February 14, 2023: RFP for On-Call Environmental Planning and Permitting Services
February 14, 2023: Addendum No. 1 to RFP for Recycling Park Operation & Management
January 11, 2023: RFP for Recycling Park Operation & Management

Notice Inviting Bids

April 12, 2023: Enos Ranch, Phase I
April 18, 2023: Addendum 2, Municipal Improvements Pavement Repairs FY 2023-24
April 6, 2023: Addendum 1, Municipal Improvement, Pavement Repairs FY 2023-24
March 8, 2023: Municipal Improvements Job Order Pavement Repairs FY 2023-24
March 29, 2023: Addendum No. 1 to Veterans Memorial Park Improvements Project
March 2, 2023: Veterans Memorial Park Improvements, Phase I

Requests for Quote

May 8, 2024: RFQ for Library Department Axis Cameras and Milestone Licensing/Support
April 23, 2024: RFQ for the Palo Alto Firewall Refresh Project
April 23, 2024: Terms and Conditions: RFQ Palo Alto Firewall Refresh
April 23, 2024: Attachment A: RFQ Palo Alto Firewall Refresh
February 1, 2024: RFQ - Dell Products
January 25, 2023: RFQ - Transit Division Axis Cameras & Milestone Licensing/Support

Requests For Qualifications

March 17, 2023: RFQ for WasteWater Treatment Plant Program Management Services
June 25, 2020: Addendum No. 2 to RFQ for On-Call Consultant Services
June 22, 2020: Addendum No. 1 to RFQ for On-Call Consultant Services
May 29, 2020: RFQ for On-Call Consultant Services

Detailed Bid Results

January 31, 2023: Paul Nelson Aquatic Center Equipment Upgrade Project
January 26, 2023: Pedestrian and Safety Accessibility Improvement Project, Bid. 2023-02

Reports of Bids Received

March 19, 2024: KODAK RFQ public safety bid results
March 12, 2024: Dell RFQ public safety Bid results
January 9, 2024: Proposals Received for Scale House Software and Security Systems for SMRL
December 1, 2023: Fire Facilities Fire Facilities CCTV System Installation Project

Reports of Proposals Received

None at this time.

City's Standard Specifications

City's Standard Drawings

Business License Information

The Municipal Code requires all persons or companies conducting business in the City to obtain a business license.

Bid Proposals Insurance Requirements

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