Clerk/Records Division
110 E. Cook Street
Santa Maria, CA  93454
City Phone: (805) 925-0951, ext. 2306 
Email

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DIVISION DUTIES

The City Clerk/Records Division is responsible for overseeing the preparation of the agenda and minutes for the City Council, managing the official records, processing documents to carry out the legislative actions of the City Council, administering the City’s elections, assisting in the recruitment of residents to serve on the various City Council advisory boards, commissions and committees, and receiving liability claims.

The City Clerk/Records Division also publishes and mails legal notices as required by State Law, is the official depository for City contracts and agreements approved by the City Council, and is the filing office for campaign disclosure statements filed by office holders, candidates, and political action committees, as well as responds to information requests from City Council, city staff, other agencies, attorneys, and the public. The City Clerk is elected to a four-year term of office and serves primarily in a ceremonial capacity - responsible for administering oaths or affirmations and taking and certifying affidavits pertaining to City business.

• The City Clerk is elected to a four-year term of office and serves primarily in a ceremonial capacity - responsible for administering oaths or affirmations and taking and certifying affidavits pertaining to City business. 

• The Chief Deputy City Clerk serves as Clerk to the City Council, Chief Elections Official for the City, and oversees the operations of the City Clerk/Records Division of the City Manager's Office.